When it comes to running your small business, choosing the right tools makes a big difference. Email, calendars, file sharing, and collaboration software are the backbone of daily work. The two biggest players — Microsoft 365 and Google Workspace — both promise productivity, but which one really fits a small business under 100 employees?
Let’s break it down in plain English.
Microsoft 365
Best for businesses that live in Office apps and need advanced features.
Pros:
Familiar tools like Word, Excel, PowerPoint, and Outlook.
Strong desktop apps that work even when you’re offline.
Advanced security and compliance features.
Tight integration with Windows-based environments.
Cons:
Can feel heavy or complex for smaller teams.
Licensing options can be confusing.
Best features often require higher-tier plans.
Ideal for businesses with established workflows, compliance needs, or teams who rely on Excel and Outlook daily.
Google Workspace
Best for businesses that want simplicity, collaboration, and ease of use.
Pros:
Gmail, Google Drive, Docs, and Sheets are fast, cloud-native, and simple.
Real-time collaboration is seamless.
Easy to manage, especially for smaller teams without in-house IT.
Affordable pricing with straightforward tiers.
Cons:
Offline support isn’t as strong.
Less advanced in certain enterprise-level security and compliance features.
Some users still prefer Microsoft Office over Docs/Sheets.
Ideal for teams that prioritize collaboration, remote work, and keeping things lightweight and cost-effective.
Our Take
Both platforms are excellent — the choice depends on how your team works:
If you want familiar Office apps with enterprise features, go with Microsoft 365.
If you want simplicity, cost-effectiveness, and collaboration-first tools, go with Google Workspace.
Wrap-Up
At the end of the day, it’s not about which platform is “better” overall — it’s about which one fits your team’s needs and growth plans. The good news? You don’t have to figure it out alone.
Want help choosing, migrating, or setting up Microsoft 365 or Google Workspace? Contact us today
— we’ll help you pick the right tools and make the switch painless.